CHAPTER - 8

CREATION OF EXAMINATION CENTRES

8.1 GENERAL:

8.1.1. The following four categories of Examination Centres may be created by the Board in the affiliated institutions:

A- Centres for +1&+2 in College.
B- Centres for +1/+2 in schools.
C- Centres for Matric .
D- Centre for Middle.
No Change.

8.1.2. All the Centres will be given a code number by the Board.

8.1.3 Where category ‘C’ Centre has already been created by the Board, the institution concerned on its up gradation to Senior Secondary School shall have to apply for creation of centre of Category ‘B’ on the prescribed proforma along with a fee of Rs.5000/- or as fixed by the Board from time to time.

8.2 PRE-REQUISITES FOR THE CREATION OF A CENTRE.:-

8.2.1 The Institution applying for creation of an Examination Centre should have;

1. A Minimum of 80 and 20 candidates for theory and practical examinations respectively.
2. Adequate number of inter-connected rooms with proper ventilation, lighting arrangements and windows fitted with grills /wire –gauge.
3. There should be separate toilets near the Centre for boys and girls.
4. The facility of a Post Office nearby.
5. The availability of a double lock steel Almirah.
6. As far as possible , the school should have a boundry wall so that there is no outside interference during the conduct of examination.
7. The institution should not be located at any out of the way place where adequate security arrangements or effective supervisory control may be difficult.

8.3 MODE OF APPLICATION:-

8.3.1. The Institution proposing the creation of a new Centre or Centre for Practical Examination should apply through the concerned Deputy Director/District Education Officer to the Secretary on the prescribed proforma before the 30th September of the preceding year in which the Centre is required to be created.

8.4. METHOD OF ENQUIRY:

8.4.1 An Officer of the Board not below the rank of Assistant Secretary will conduct on the spot enquiry to assess the suitability of the institution for the creation of an examination centre in the light of the rules and submit his report to the Secretary.

The Report submitted by the Officer will be placed before the Examination Committee for consideration and the recommendations of the Examination Committee will be placed before the Board for final decision.

In case the Board decides the creation of Centre, the Assistant Secretary(Conduct) will ask the institution to deposit the prescribed fee before the date prescribed by him.

After the necessary fee has been deposited , a code number will be assigned to the Centre.

8.5 FEES:

8.5.1 The following fee shall be payable to the Board for the creation of new Examination centre:

1) CENTRE CREATION FEE

2) CENTRE RETENTION FEE

An exemption of 25% in the centre creation and retention fee shall be given for creation of centre in Tribal areas.

The Board may revise the schedule of fees from time to time.

8.5.2 During each year when the number of candidates for theory examination falls short of the prescribed limit of 80 candidates for C&D category and 50 candidates for A& B category centres, an extra fee @ Rs.30/- per candidate for category D centres and Rs. 70/- per candidate for A,B&C category centres will also be charged. Similarly for practical examination extra @ Rs. 30/- per candidate falling short of the prescribed limit of 20 candidates will be charged.

8.6 OBLIGATIONS OF THE INSTITUTION WHERE THE CENTRE IS CREATED:

(a) It shall be obligatory on the part of the institution where an examination centre is created to provide free of cost available accommodation, necessary furniture ,labs and other infrastructure available with the institution.

(b) To make available the staff for the conduct of examination and evaluating the answer-scripts whenever needed by the Board.

(c) To safely store the stationery, question papers and other material of the Board.

(d) To abide by the directions issued by the Board from time to time and to extend necessary co-operation to it.

(e) To take disciplinary action against the member of staff where the Board feels that unfair means were used or encouraged with the help or connivance of the staff and report the action taken against them to the Secretary.

(f) To provide residential accommodation to the Centre Superintendent and other supervisory staff posted from outside in the school premises as far as possible.

8.7: CREATION OF TEMPORARY EXAMINATION CENTRES:

The Chairman shall be competent to create an Examination Centre temporarily in any affiliated institution to tide over any administrative problems on year-to-year basis, with or without payment of requisite fees.

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