CHAPTER - 6

APPLICATION, FEE & REFUNDS

6.1 MODE OF APPLICATION.

6.1.1 Any candidate seeking admission to any examination of the Board shall make an application on the prescribed form. The Board may from time to time prescribe a proforma for the submission of names of regular candidates instead of individual admission forms.

6.1.2 The admission forms duly filled in shall be submitted to the Secretary through the prescribed agency, if any, before the date prescribed for the receipt of the form along with the fee prescribed for the concerned examination.

6.1.3 A private candidate shall also enclose along with his application form three copies of his photograph, carrying certificate on the back by the authority countersigning the application form that the photograph is of the candidate submitting the form with name of the candidate and that of his father being indicated on the photograph.

6.1.4 The Board may prescribe date by which applications may be received with late fee.

6.1.5 The Chairman or in his absence the Secretary may when he considers it appropriate, sanction acceptance of any admission form/fee after the expiry of the last date with late fee, on such terms and conditions as he may deem fit.

6,1.6 In any disputed case the Chairman shall have power to decide whether or not any late fee is due and the amount thereof. He may also sanction remission of late fee up to Rs.100/-in cases of extreme hardship.

6.1.7 For the purpose of calculating late fee, the date of receipt of admission forms and fees in the Board office may be taken as receipt thereof by the Board. In case, however, the fees and forms are sent by post the date of receipt may be taken on the day of receipt in the Board’s office. Last date will be the date of receipt in the Board office and not the date of Demand Drafts or Postal orders. No admission form will be accepted which is not accompanied by the prescribed fee in any case and on the last date mentioned.

6.1.8 In case the last date fixed for receipt of fee and form of application/list of candidates with or without late fee is notified by the state Government as a holiday, the next working day will be considered as the last date for the purpose.

6.1(a) ATTESTATION OF ADMISSION FORM:

A candidate shall submit his application for admission to the examination on the prescribed form to the Secretary with the required certificate countersigned by authorities as mentioned below:-

6.1.(a)1 For Regular candidates: by the Head of the Government/Affiliated institution concerned;

6.1.(a)2. For Private Candidates residing in H.P. by any of the authorities mentioned below:-

(a) Head of the Institution last attended;

(b) Principal/Headmaster/Headmistress of the Govt./Affiliated Institution or any Officer of the H.P. Education Department not below the rank of District Education Officer;

(c) A Member of the Board;

(d) An Officer not below the rank of Assistant Registrar of all three H.P. Universities.

6.1.(a)3 For Private candidates residing outside the State of H.P. by any of the authorities as mentioned below:

(a) Any authority mentioned in 6.1.(a)2 above;

(b) Any Officer of the Education Department of the State/U.T. concerned but not below the rank of the District Education Officer.

6.1.(a)4. For Private candidates serving in the military/ para-military forces by the Commanding Officer of their units.

6.1.(a)5. All Private candidates will submit three copies of the latest passport size photograph attested by the same authority who attested the certificates on application for admission.

6.2 FEE AND MODE OF ITS PAYMENT.

6.2.1 A candidate shall pay fee as prescribed by the Board from time to time.

6.2.2 The admission fee of all the candidates of affiliated institutions shall be deposited/remitted by the Head of the institution in one lump sum.

6.2.3 Fee shall be paid through Bank Draft Crossed(Payee’s account only) and drawn in favour of the Secretary, H.P. Board of School Education, payable at any scheduled Bank/Co-operative Bank at Dharamsala or in any other manner prescribed by the Board. Institutions and private candidates may also deposit their fees in cash against a proper receipt at the cash counter of the Board at its Headquarters or at such places as may be prescribed by the Board.

6.3 REFUND/HOLDING OVER OF FEE.

6.3.1 A candidate who fails to present himself for examination shall not be entitled to refund of the fee or to have it kept in deposit for a subsequent examination provided that:

(i)If a candidate dies before the commencement of the examination or during the course of examination without having appeared in any paper, the fee shall be refundable to his legal heirs;

(ii) If a candidate is declared to be ineligible to appear in the examination, he shall be entitled to refund of the fee;

(iii) If a woman candidate is unable to appear in the examination for maternity reasons, her fee may be held over for the next examination, provided that the application for crediting the fee for the next examination is made to the Secretary within three months of the termination of the examination concerned and is supported by a medical certificate.

(iv) If a private candidate, serving as a member of the regular Land,Air or Naval Forces is unable to appear in an examination owing to military emergencies , he shall be entitled to the refund of fee on production of certificate, to this effect from the Officer Commanding of his Unit at least 15 days before the commencement of the examination.

6.3.2 The application for refund of fee should be made within three months from the termination of examination unless otherwise provided in the regulations.

6.3.3 A candidate shall not be entitled to refund of examination fee paid by him:

(i) If permission accorded to him to take an examination is subsequently cancelled as a result of mis-statement of facts or suppression of important fact or want of relevant information in his examination admission form.

(ii) If he tried to obtain admission to an examination by making a false statement of fact in his admission form

6.3.4 Fee paid in excess of the fee prescribed for admission, for obtaining any certificate , for re-evaluation / re-checking of marks or fee paid inadvertently may be refunded to the candidate concerned provided an application for refund is received by the Board office within three months from the date of payment.

6.3.5 A deduction on account of incidental charges at the rate of 25% of the refundable amount rounded off to the next higher rupee subject to a minimum of Rs.20/- shall be made while sanctioning the refund unless otherwise provided in the regulations.

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